Agendas 2026

Agenda October 1st 2026 Extraordinary Meeting

FOLKINGHAM PARISH COUNCIL

PARISH ADDRESS
Folkingham Village Hall
Market Place, Folkingham
Sleaford, NG34 0SE

EMAIL: folkinghamclerk@gmail.com
WEBSITE: https://folkingham.parish.lincolnshire.gov.uk/

CHAIR: Councillor Martin Smith
LOCUM CLERK & RFO: Amie Fenech

Dear Councillor,

You are hereby summoned to attend an Extraordinary Meeting of Folkingham Parish Council, to be held on Thursday 1 October 2026 at 7.30pm at Folkingham Creative Arts, The Old School, 7 Market Place, Folkingham, Sleaford, NG34 0SE. The business to be considered is set out below.

The meeting will commence with a 15-minute public forum during which members of the public may make representations or ask questions relating to matters on the agenda, subject to a maximum of three minutes per person.

Signed: Amie Fenech
Locum Clerk and RFO

Date of issue: 25 September 2026

Agenda

1. Public Forum

To receive representations and questions from members of the public relating to matters on the agenda.

2. Apologies for Absence

To receive and accept apologies for absence.

3. Declarations of Interest and Dispensations

To receive declarations of pecuniary or other interests relating to items on the agenda and to consider any requests for dispensations.

4. Approval of Outstanding Minutes

To consider, approve and sign as a correct record the draft minutes of the Parish Council meetings held on:

  • 26 March 2026

  • 28 May 2026

  • 23 July 2026

  • 17 September 2026

5. Outstanding Annual Governance and Accountability Return 2025/26

a. To receive and note correspondence from PKF Littlejohn concerning the outstanding Annual Governance and Accountability Return for the year ended 31 March 2026.

b. To receive the financial position for the year ended 31 March 2026 and note the gross annual income and gross annual expenditure figures to be entered on the Certificate of Exemption.

c. To confirm that the Council meets the financial criteria to certify itself exempt from limited assurance review for 2025/26; approve the Certificate of Exemption for the year ended 31 March 2026; authorise the Chair and Responsible Financial Officer to sign it; and authorise the Locum Clerk/RFO to submit it to PKF Littlejohn and publish it on the Council’s website.

d. To note that the completed Annual Internal Audit Report, Annual Governance Statement and Accounting Statements will be presented to a further meeting following completion of the internal audit.

6. Appointment of Internal Auditor for 2025/26

a. To consider the independence, competence and proposed scope of work of Mrs Victoria Clark of Clark’s Clerical Service.

b. To appoint Mrs Victoria Clark to undertake the full-year internal audit for the year ended 31 March 2026, complete the Annual Internal Audit Report within the AGAR, and approve the Internal Auditor’s Letter of Engagement dated 21 September 2026, with an audit fee of £190 plus £3.50 postage.

c. To authorise the Chair and Responsible Financial Officer to sign the Letter of Engagement and the Locum Clerk/RFO to return the signed agreement to the Internal Auditor.

7. Finance

a. To receive and note the financial report for the year from 1 April 2025 to 31 March 2026.

b. To receive and approve the financial report for the period from 1 April 2026 to 21 September 2026.

c. To receive and approve the bank reconciliation and current-account balance as at 21 September 2026, subject to confirmation of balances held in any additional Council accounts.

d. To consider and approve the appointment of Suffolk Association of Local Councils as the Council’s payroll provider at a cost of £8.50 plus VAT per month, and authorise the Locum Clerk/RFO to make the necessary arrangements, noting that an independent payroll provider will strengthen payroll controls, provide an appropriate audit trail and support compliance with HMRC reporting requirements.

8. Planning

a. New application: S26/1442 — single-storey dwelling with garage at 3 Low Farm Drive, Folkingham, Lincolnshire, NG34 0SP.

To consider the application and agree the Council’s response to South Kesteven District Council.

9. Date of Next Meeting

To confirm that the next ordinary meeting will be held on Thursday 19 November 2026 at 7.00pm at Folkingham Village Hall.

Public Forum Rules

As set out in Folkingham Parish Council Standing Orders:

  • The public participation period shall not exceed 15 minutes unless otherwise directed by the Chair.

  • A member of the public shall not speak for more than three minutes.

  • Questions do not require an immediate response and shall not start a debate.

  • A person wishing to speak should raise their hand and direct comments to the Chair.

  • Only one person may speak at a time; the Chair will determine the order of speakers.

  • Once the public forum has ended, members of the public may not speak during the Council meeting unless invited to do so by the Chair in accordance with Standing Orders.