Agenda – Annual Meeting of Folkingham Parish Council
Dear Councillor
You are hereby summoned to attend the next Annual Parish Council Meeting of Folkingham Parish Council, which will be held on Thursday 22nd May 2025, commencing at 19:00 in the Folkingham Village Hall. The business to be dealt with at the meeting is listed in the agenda.
Signature: Clerk to the Folkinhgam Parish Council Date: 16/05/25
Agenda – Annual Meeting of Folkingham Parish Council
1 Election of chair
2 Receipt of chair’s declaration of acceptance
3 Election of a vice-chairman
4 Receipt of vice chair’s declaration of acceptance
5 Apologies for absence and reasons given
6 Approval of the accounts for the year ending 31st March 2025
7 Appointment of representatives
- CCTV
- Pavillion
- Play equipment
- Allotments
- Defibrillator
- Village green
- Environment and planning committee
- Grass cutting
8 Review and adoption of standing orders
9 Review and adoption of financial regulations’
10 Review of inventory of assets
11 Review and confirmation of arrangements for insurance cover in respect of all insured risks
Meeting will temporary close for public forum
Meeting recommenced
12 Chair`s remarks.
13 To receive any declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensations.
14 Draft minutes of the meeting held on 20.03.25 to be confirmed and signed as minutes.
15 Financial matters: Accounts for payment and budget figures, including report, up to 09.05.25.
16 Planning Applications
Proposed extension for 30mph speed limit on A15 Bourne road
S25/0753 1 Sleaford Road, Folkingham
17 Correspondence
- Email received from resident regarding parking blocking lane outside village hall
- Email received from resident regarding recent accident and preventative/safety measures for future
- Email received from resident regarding the grass cutting frequency, quality of work and current costs
18 Clerks report
19 Updates from LCC/SKDC
20 Internal audit & AGAR – review and approval of Audit Documents
- Review of internal audit
- Annual Governance Statement
- Accounting statements 2024/25
- Explanation of variances & reconciliation between box 7 & 8
- Explanation of high reserves
- Certificate of exemption
21 Playing field
- Pavilion
- Allotments
- Play area
22 Neighbourhood Plan
23 Tree management – quotation
24 Donation request for Feastival
25 Emergency Plan
26 Other village matters.
27 Date & time of next meeting.
To resolve on whether the Council will move into closed session to consider the following two confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meetings) Act 1960.
Should this resolution be passed the public and press will be required to leave the meeting at this stage
28 Co-option of Councillor
29 Agree advertising and criteria for vacancy for clerk/RFO
Public Forum Rules
As per Folkingham Parish Council – Standing order No 1
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Once the meeting has started, the public are not allowed to speak or ask questions.