Meetings 2024

Agenda - 23rd May 2024

 

Dear Councillor

You are hereby summoned to attend the next Annual Parish Council Meeting of Folkingham Parish Council, which will be held on Thursday 23rd May 2024, commencing at 19:00 in the Folkingham Village Hall. The business to be dealt with at the meeting is listed in the agenda.

 

Signature:               Clerk to the Folkinhgam Parish Council      Date:         17/05/24                              

 

Agenda – Annual Meeting of Folkingham Parish Council

 

Election of Councillors and completion of Declaration of Office and Interest Forms

 

  1. Election of chair
  2. Receipt of chair’s declaration of acceptance
  3. Election of a vice-chairman
  4. Receipt of vice chair’s declaration of acceptance
  5. Apologies for absence and reasons given.
  6. Approval of the accounts for the year ending 31st March 2024
  7. Appointment of representatives
  • CCTV
  • Pavilion
  • Play equipment.
  • Allotments
  • Defibrillator
  • Village green
  • Environment and planning committee
  • Grass cutting
  1. Review and adoption of standing orders.
  2. Review and adoption of financial regulations.
  3. Review of inventory of assets
  4. Review and adoption of risk register.
  5. Review and adoption of Accessibility statement, general privacy notice, publications scheme, subject access request procedure.
  6.  Review and confirmation of arrangements for insurance cover in respect of all insured risks.

 

Meeting will temporary close for public forum

 

Public Forum

 

Meeting recommenced

 

  1. Chair`s remarks.
  2. To receive any declarations of interest in accordance with the Localism Act 2011 and to consider any requests for dispensations.
  3. Draft minutes of the meeting held on 21.03.24 to be confirmed and signed as minutes.
  4. Financial matters: Accounts for payment and budget figures, including report, up to 17.05.24.
  5. Planning Applications
  6. S24/0763 – Westgate House, West Street – Replace annexe roof reusing existing ridge tiles

Washdyke Solar Farm

  1. Correspondence
  2. Clerks report
  3. Updates from LCC/SKDC
  4. Internal audit & AGAR – review and approval of Audit Documents
    1. Review of internal audit
    2. Annual Governance Statement
    3. Accounting statements 2032/24
    4. Explanation of variances & reconciliation between box 7 & 8
    5. Certificate of exemption
  5. Playing field
    1. Pavilion
    2. Allotments
    3. Play area.
  6. Request for permission for signage for cart shed.
  7. Grant application – Orchard 2000 Millenium Green – Folkingham Festival
  8. Litter picking.
  9. Co-option of new Councillor
  10. Other village matters.
  11. To resolve on whether the Council will move into closed session to consider the following two confidential staffing and legal matters in accordance with the Public Bodies (Admission to Meetings) Act 1960.
  12. Should this resolution be passed the public and press will be required to leave the meeting at this stage.
  13. Clerks Appraisal
  14. Date & time of next meeting.

 

 

 

 

Public Forum Rules

 

As per Folkingham Parish Council – Standing order No 1

  • Meetings shall be open to the public unless their presence is prejudicial to the public interest because of the confidential nature of the business to be transacted or for other special reasons. The public’s exclusion from part or all of a meeting shall be by a resolution which shall give reasons for the public’s exclusion.

 
  • Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.

 
  • The period designated for public participation at a meeting in accordance with standing orders shall not exceed 15 minutes unless directed by the chairman of the meeting.

 
  • A member of the public shall not speak for more than 3 minutes.

 
  • A question shall not require a response at the meeting nor start a debate on the question. The chairman of the meeting may direct that a written or oral response be given.

 
  • A person shall raise his hand when requesting to speak except when a person has a disability or is likely to suffer discomfort.

 
  • A person who speaks at a meeting shall direct his comments to the chairman of the meeting.

 
  • Only one person is permitted to speak at a time. If more than one person wants to speak, the chairman of the meeting shall direct the order of speaking.

 

 

Once the meeting has started, the public are not allowed to speak or ask questions.