January 2019 Minutes
Folkingham Parish Council
MINUTES OF the
PARISH COUNCIL
MEETING
held on
Thursday 16
th
January 2020
Item Action
1)
Welcome &
Acting Chair
’s Remarks
The meeting commenced at
19.30
. Acting Vice
-
Chair Cllr.
Lucy
Robb
(LR)
welcomed those present and
explained that she would be chairing the meeting in the absence of Acting Chair Cllr.
Richard
Clark
.
FPC Cllrs
Julie Watson
-
Grant
(JWG)
, Dean Sturrock
(DS)
, Anne Booth (AB)
and
C
ath Lack (CL)
were
also
present, along with the Clerk
(EW)
,
and
3
members of the public.
2)
Apologies
for absence
–
Apologies were received from
Cllr
. R
ichard
Clark.
Cllr.
Hannah
Weston
Smith remains on leave until at least March 2020.
3)
Declarations of Interest
-
There were no declarations of interest.
4)
Public
Questions
-
T
here were no
questions from the public.
5)
Notes of the Parish Meeting held on
5
th
December 2019
The notes of the Parish meeting were approved
as the minutes
with no amendments
.
6)
Matters Arising
-
There were no matters arising
.
7)
Updates from
LCC/
SKDC
As neither Cllr. Hill nor Cllr. Hansen were present there were no updates from LCC or SK
DC.
8)
Traffic Calming Update
It was noted:
a)
The 30 mph passive speed signs
have
been moved and
will now be
in situ in
their
new locations
for several
week
s
.
b)
It is l
ikely
that future rotations will
alternate between
West Street,
Walcot
Lane and the main
A15/Market Place.
9)
Playing Field
It
was noted:
Minor repair works are still required on some of the
Play Equipment following the Ro
SPA
inspection
.
It was agreed:
Clerk to investigate
who
did the works last year. Cllr. Robb to ask Phil
’s Gardening Services if this
option was not possible.
EW/LR
10)
Grass Cutting
It was noted:
It was
reported
that the playing field had an unexpected cut
in January
resulting in the football pitch
needing to be marked again and some dama
ge from the machinery.
It was agreed:
Clerk to
enquire about
the
number
and timing of cuts
with the contractor.
EW
11)
Allotments
It was noted:
The
tenant
of plot 8
had gi
ven notice in December. The first person on the waiting list has
been
contacted and will take over
the tenancy this week.
All plots are now tenanted.
1
person is
on
the waiting l
ist for the next available plot
.
Invoices for 2020 rent had been sent out this week
.
In an attempt to reduce paper/ink
costs
and
administration time, t
he Clerk had sent
invoices
by email to those with an email address on file and
delivered
by hand
to those who don
’
t
. The Cle
rk had
advised
all those emailed
that a paper copy
can be provided if the tenant prefers.
The Clerk advised that allotment rent has remained at £30 per year for well over 5 years and
suggested a review of
2021
rents at the end
of the calend
ar year
to reflect recent maintenance
costs
.
It was agreed:
a)
To review 2021 Allotment rent in November 2020
.
EW
12)
Village Green
-
Nothing to report
13)
Folkingham Flyer
It was noted:
a)
Cllr Clark
has
a
New Year edition
in draft
. Cllr Lack to assist
in production and publication
.
It was agreed
:
a)
All Councillors and the Clerk to provide a piece for publication. Photographs particularly welcome.
RC/CL
ALL
14)
Planning
It was noted:
S19/2201
–
Application for
demolition of bungalow and erection of 3 dwellings and creation of
additional access
on West Street/Walcot Lane junction
.
No concerns or comments had been
raised from residents regarding this application.
Councillors had viewed the application and
conducted a brief sharing of views.
The Clerk has added a new page to the website for planning applications and outcomes. The page
also contains a link to the SKDC planning porta
l for easy searching of applications
.
It was agreed:
As n
o concerns or comments had been raised from resid
ents regarding
application
S19/2201 and
f
ollowing a
brief discussion
amongst Councillors
, n
o Parish C
ouncil comments
will
be
submitted
regarding
the application
at this stage.
15)
Finance
It was noted
:
The
Clerk has applied for the 2020
-
21 precept of £11,000
All payments and receipts were reviewed.
Nor further
correspondence
has been received from either FVH or St Andrew
’
s Church regarding
their grant applications.
I
t was agreed
:
a)
All payments
be
approved.
16)
Training Update
Cllrs Weston Smith and Clark attended
Councillor
training on 18
th
September
and found it very valuable
.
Cllr Weston Smith
had
asked the other Councillors
to consider
their
availability and
arrange a booking via
the Clerk
.
It was noted that this is particularly important given the 2 recent DSAR requests.
The Clerk reminded th
ose
present that training dates are always listed on the final page of the LALC
Newsletter circulated by email.
All Cllrs
17)
Correspondence
Lincolnshire County Council currently host the Parish Council website. The Clerk has received
correspondence
that all PC websites are due to be upgraded
by LCC
to ensure they are mobile
friendly and are up to date with accessibility requirements. The aim is that all current sites will be
shut down by 30 April 2020 but only when we are happy that the new one is r
eady.
Training and
access to new sites will be available throughout March. The Clerk will need to attend this training.
One
D
ata
S
ubject
A
ccess
R
equest (DSAR)
from a resident had been completed within deadline in
December
.
In early January the Council had received further correspondence from the applicant
regarding the information provided; the Council had responded to this correspondence
, apparently
to the satisfaction of the resident.
Several members of the Council and the Clerk are
working with the
SKDC
’s Monitoring Officer and
Legal Department regarding 2 complaints
-
one from FPC and the other against FPC.
EW
18)
Date of Next Meeting
The date of the next meeting was confirmed as
Thursday
1
9
th
March
2020
at 7.30pm
It was agreed that:
Notes
will be published
within 28
working
days of the meeting
The
Agenda
will be published at least
3 full
working
days in advance
of the next meeting
Items to be added to the agenda must be provided to the Clerk no later than 7 days before the
meeting.
19)
Close
There being no further business the meeting closed
at
19:54
Future Meetings:
Confirmed:
19
th
March 2020
–
7.30pm
Provisional:
21
st
May
–
Annual Parish Meeting
at
7pm, followed by PC Meeting
9
th
July
–
7.30pm
17
th
September
–
7.30pm
19
th
November
–
7.30pm
Folkingham Parish Council
MINUTES OF the
PARISH COUNCIL
MEETING
held on
Thursday 16
th
January 2020
Item Action
1)
Welcome &
Acting Chair
’s Remarks
The meeting commenced at
19.30
. Acting Vice
-
Chair Cllr.
Lucy
Robb
(LR)
welcomed those present and
explained that she would be chairing the meeting in the absence of Acting Chair Cllr.
Richard
Clark
.
FPC Cllrs
Julie Watson
-
Grant
(JWG)
, Dean Sturrock
(DS)
, Anne Booth (AB)
and
C
ath Lack (CL)
were
also
present, along with the Clerk
(EW)
,
and
3
members of the public.
2)
Apologies
for absence
–
Apologies were received from
Cllr
. R
ichard
Clark.
Cllr.
Hannah
Weston
Smith remains on leave until at least March 2020.
3)
Declarations of Interest
-
There were no declarations of interest.
4)
Public
Questions
-
T
here were no
questions from the public.
5)
Notes of the Parish Meeting held on
5
th
December 2019
The notes of the Parish meeting were approved
as the minutes
with no amendments
.
6)
Matters Arising
-
There were no matters arising
.
7)
Updates from
LCC/
SKDC
As neither Cllr. Hill nor Cllr. Hansen were present there were no updates from LCC or SK
DC.
8)
Traffic Calming Update
It was noted:
a)
The 30 mph passive speed signs
have
been moved and
will now be
in situ in
their
new locations
for several
week
s
.
b)
It is l
ikely
that future rotations will
alternate between
West Street,
Walcot
Lane and the main
A15/Market Place.
9)
Playing Field
It
was noted:
Minor repair works are still required on some of the
Play Equipment following the Ro
SPA
inspection
.
It was agreed:
Clerk to investigate
who
did the works last year. Cllr. Robb to ask Phil
’s Gardening Services if this
option was not possible.
EW/LR
10)
Grass Cutting
It was noted:
It was
reported
that the playing field had an unexpected cut
in January
resulting in the football pitch
needing to be marked again and some dama
ge from the machinery.
It was agreed:
Clerk to
enquire about
the
number
and timing of cuts
with the contractor.
EW
11)
Allotments
It was noted:
The
tenant
of plot 8
had gi
ven notice in December. The first person on the waiting list has
been
contacted and will take over
the tenancy this week.
All plots are now tenanted.
1
person is
on
the waiting l
ist for the next available plot
.
Invoices for 2020 rent had been sent out this week
.
In an attempt to reduce paper/ink
costs
and
administration time, t
he Clerk had sent
invoices
by email to those with an email address on file and
delivered
by hand
to those who don
’
t
. The Cle
rk had
advised
all those emailed
that a paper copy
can be provided if the tenant prefers.
The Clerk advised that allotment rent has remained at £30 per year for well over 5 years and
suggested a review of
2021
rents at the end
of the calend
ar year
to reflect recent maintenance
costs
.
It was agreed:
a)
To review 2021 Allotment rent in November 2020
.
EW
12)
Village Green
-
Nothing to report
13)
Folkingham Flyer
It was noted:
a)
Cllr Clark
has
a
New Year edition
in draft
. Cllr Lack to assist
in production and publication
.
It was agreed
:
a)
All Councillors and the Clerk to provide a piece for publication. Photographs particularly welcome.
RC/CL
ALL
14)
Planning
It was noted:
S19/2201
–
Application for
demolition of bungalow and erection of 3 dwellings and creation of
additional access
on West Street/Walcot Lane junction
.
No concerns or comments had been
raised from residents regarding this application.
Councillors had viewed the application and
conducted a brief sharing of views.
The Clerk has added a new page to the website for planning applications and outcomes. The page
also contains a link to the SKDC planning porta
l for easy searching of applications
.
It was agreed:
As n
o concerns or comments had been raised from resid
ents regarding
application
S19/2201 and
f
ollowing a
brief discussion
amongst Councillors
, n
o Parish C
ouncil comments
will
be
submitted
regarding
the application
at this stage.
15)
Finance
It was noted
:
The
Clerk has applied for the 2020
-
21 precept of £11,000
All payments and receipts were reviewed.
Nor further
correspondence
has been received from either FVH or St Andrew
’
s Church regarding
their grant applications.
I
t was agreed
:
a)
All payments
be
approved.
16)
Training Update
Cllrs Weston Smith and Clark attended
Councillor
training on 18
th
September
and found it very valuable
.
Cllr Weston Smith
had
asked the other Councillors
to consider
their
availability and
arrange a booking via
the Clerk
.
It was noted that this is particularly important given the 2 recent DSAR requests.
The Clerk reminded th
ose
present that training dates are always listed on the final page of the LALC
Newsletter circulated by email.
All Cllrs
17)
Correspondence
Lincolnshire County Council currently host the Parish Council website. The Clerk has received
correspondence
that all PC websites are due to be upgraded
by LCC
to ensure they are mobile
friendly and are up to date with accessibility requirements. The aim is that all current sites will be
shut down by 30 April 2020 but only when we are happy that the new one is r
eady.
Training and
access to new sites will be available throughout March. The Clerk will need to attend this training.
One
D
ata
S
ubject
A
ccess
R
equest (DSAR)
from a resident had been completed within deadline in
December
.
In early January the Council had received further correspondence from the applicant
regarding the information provided; the Council had responded to this correspondence
, apparently
to the satisfaction of the resident.
Several members of the Council and the Clerk are
working with the
SKDC
’s Monitoring Officer and
Legal Department regarding 2 complaints
-
one from FPC and the other against FPC.
EW
18)
Date of Next Meeting
The date of the next meeting was confirmed as
Thursday
1
9
th
March
2020
at 7.30pm
It was agreed that:
Notes
will be published
within 28
working
days of the meeting
The
Agenda
will be published at least
3 full
working
days in advance
of the next meeting
Items to be added to the agenda must be provided to the Clerk no later than 7 days before the
meeting.
19)
Close
There being no further business the meeting closed
at
19:54
Future Meetings:
Confirmed:
19
th
March 2020
–
7.30pm
Provisional:
21
st
May
–
Annual Parish Meeting
at
7pm, followed by PC Meeting
9
th
July
–
7.30pm
17
th
September
–
7.30pm
19
th
November
–
7.30pm