2020 Meetings

May 2020 Annual Meeting Agenda

Folkingham Parish Council

NOTICE OF PARISH MEETING

ANNUAL MEETING OF THE COUNCIL

To be held on

Thursday 21st May 2020

At 7.30pm by virtual meeting due to Covid-19 Restrictions

JOIN ZOOM MEETING
www.zoom.us

Meeting ID: 507 189 906
Password: FPCAPM

Members of the public joining the virtual meeting will be muted, except during Public Questions (Item 8).

Members of the public may also submit questions in advance by e-mailing

folkinghamclerk@gmail.com or telephoning 497552 by 5pm on Thursday 21st May 2020.

 

ANNUAL MEETING AGENDA

  1. Welcome and introductions. Apologies for absence.  Virtual Meeting Etiquette Review. Members of the Public are advised that, because a Parish Council Meeting is an Official Council Meeting, they are only able to comment or raise questions during Public Questions (Item 8), unless invited to do so.
  2. Declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of DPIs
  3. Annual Chairperson's Report 2019/20
  4. Annual election of:

a) Chair

b) Vice Chair

  1. Minutes of the last Annual Meeting held on 16th May 2019 to be approved as the minutes
  2. Annual Financial Report from the Clerk

a) Approve Accounts 2019/20 for Audit Submission

b) Approve Budget 2020/21

  1. Annual Committees review:

a) Finance Committee

b) Traffic Committee

c) Allotment Committee

Conclusion of Annual Meeting Requirements – commence Parish Meeting

  1. Public Questions - Members of the Public are advised that, because a Parish Council Meeting is an Official Council Meeting, they are only able to comment or raise questions during Public Questions, unless invited to do so.  Members of the public may also submit questions in advance by e-mailing folkinghamclerk@gmail.com or telephoning 497552.
  2. Notes of the last meeting of the Council held on 19th March 2020 to be approved as the minutes
  3. Matters arising – to include updates from previous meetings unless covered by a separate agenda item.
  4. Updates from LCC/SKDC
  5. Traffic Calming Update
  6. Playing Field
  7. Grass Cutting
  8. Allotments Update
  9. Village Green
  10. Folkingham Flyer
  11. Planning
  12. Finance:

a. To review payments and receipts made and received since last meeting

b. To approve payments to be made.

  1. Training Update:
  2. Correspondence
  3. Confirm date of the next meeting, provisionally scheduled for 9th July 2020.
  4. Closure

 

Please Note:

  • Members of the Public are advised that, because a Parish Council Meeting is an Official Council Meeting, they are only able to comment or raise questions during Public Questions, unless invited to do so.
  • It is respectfully requested that items requiring clarification or further information are to be raised with the Clerk before the meeting.
  • Items requiring consideration are issues requiring a decision by the council and may need to be added to future meeting agendas.
  • Any requests for financial contribution from the council should be directed to the Clerk, in writing via e- mail or post, no less than 2 weeks prior to the next meeting. This is to allow circulation to Councillors so that full consideration can be given and a decision can be reached at the meeting itself.

Emma Walken

Clerk to Folkingham Parish Council

01529 497552 folkinghamclerk@gmail.com